You need to size your images to the way you want them to appear in the message - 2 x 2 inches is a good start. To include pictures in a mail merge, start in your graphics software. Once you’ve completed the merge data file and newsletter you can e-mail it to the recipients. Make whatever changes you need to it - such as writing the next month’s e-mail newsletter - and send it again. In the future when you open the file, the data list will open too. Once you have completed the send process, save the file in case you need to use it again later on. Click OK and the messages will be sent via Outlook.
Next type a subject line for the message and choose a mail format to use - attachment, plain text or HTML. When the Merge to E-mail dialog appears, look at the To list and select the field in your data file that contains the e-mail address.
Once you’ve added the merge fields you can check the document by stepping through the recipients to ensure the list is correct. Click Next and e-mail the messages by clicking the Electronic Mail option. Click the recipient navigation keys to view each message in turn to ensure that they’re correct. When you are done click Next to preview the first of the e-mail messages on the screen. For example, you might use the first name field in the salutation area of the e-mail message. Click More Items and select a merge field to place that information in the newsletter at that particular point. Wherever you need information from your data file you’ll need to add a merge field to your e-mail message. (Click here for a larger image.)Ĭlick Next and type your e-mail message or newsletter. If you don’t have a list to use, you can create and save a new list that you can reuse later on if required. When the Mail Merge Recipients dialog appears, all recipients should be selected so click OK to continue. Place it in your My Data Sources folder as this makes it easier to find it later on. Click Close and type a name for your list. Now enter details for the first recipient, click New entry and continue the process until you have added all the people on your list. Only add data if you plan to use it in your merged letter. You will need, at least, an e-mail address for everyone and perhaps a salutation. When the New Address List dialog appears click Customize and remove any fields that you don’t need and add any new fields that you need for merging with your file. To see how a new list works, click the Type A New List option and select Create to make it. When identifying recipients for your message you can choose to use a list from a variety of sources, such as a database, an Excel worksheet and OutloOK contacts, or you can create a new list.
Do a mail merge for letters word for mac series#
When using Mail Merge you have a series of options for creating all types of documents. If you don’t have a document already prepared choose the Use the current document option and click Next. Select the source for your e-mail messages. Select the type of document - in this case we’ll create e-mail messages - and click Next. Start with a new document and from the menu bar choose Tools > Letters and Mailings > Mail Merge to open the mail merge task pane.
Do a mail merge for letters word for mac how to#
Using Microsoft Word 2003, I’ll explain how to create an e-mail newsletter – the process is pretty much the same to create a letter or any other document. If you’ve never created a mail merge before, the process is quite simple. In this column I’ll show you the basics of putting mail merge to work on more than just letters. Did you know it can create lists, nametags and even catalogs complete with images? In fact, just about anything you have or can create in list form can be used to create just about any other type of document - even an e-mail newsletter. While it might seem as if Microsoft Word’s Mail merge facility is designed primarily for bulk mailings, this is not its only use.
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